Malaysia e-Invoicing ERP and Middleware Solutions

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E-Invoicing with Goldsoft Solution

Accredited Peppol Ready Service Provider (PRSP) and Service Provider (SP) for e-invoicing

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We're thrilled to announce that Goldsoft is now an Accredited Peppol Ready Service Provider (PRSP) and Service Provider (SP) for e-invoicing!


This milestone reinforces our commitment to helping businesses ensure regulatory compliance and streamline their invoicing processes.

What is e-Invoicing?

e-Invoicing is the electronic exchange of invoices between businesses and government entities. The Malaysia Inland Revenue Board of Malaysia (LHDN) is mandating e-Invoicing for all commercial taxpayers to streamline processes and enhance efficiency.

Why Choose Goldsoft for Malaysia e-Invoicing?

With 28 years of experience in ERP and accounting solutions for Malaysia's retail and trading distribution, and successful GST and SST compliance, Goldsoft is poised to guide businesses through e-Invoicing.

What Are the Benefits of Adopting e-Invoicing?

Goldsoft

Streamline Financial Processes

Provides businesses of all sizes and sectors in Malaysia with an opportunity to streamline their financial processes, reduce manual works and improve transparency.

Goldsoft

Improve Cashflow

Accelerate payments by significantly reducing billing and calculation errors with e-invoicing, thereby minimizing disputes and irregularities.

Goldsoft

Compliance and Accuracy

The implementation of a compliant interoperable e-Invoicing framework will help you stay compliant with Malaysia LHDN's regulations and industry standards.

Malaysia e-Invoice Implementation Date

All taxpayers engaged in commercial activities in Malaysia must comply with the e-Invoice requirements. Any invoice created and issued after the implementation date must comply with IRBM e-invoice requirements. Invoices issued before this date do not need to be converted into e-invoices.

Group Implementation Date Targeted Businesses Annual Turnover/ Revenue
1 1 August 2024 > RM 100 million
2 1 January 2025 > RM 25 million and up to RM 100 million
3 1 July 2025 > RM 500,000 and up to RM 25 million
4 1 January 2026 > RM 150,000 and up to RM 500,000

Taxpayers with an annual turnover or revenue of less than RM150,000 are exempted from implementing e-invoice.

Types of e-Invoice To Be Issued in Malaysia

The Malaysia e-invoice system includes several types of e-invoices, such as invoices, credit notes, debit notes, refund e-invoices, and self-billed e-invoices. Each type serves a specific purpose in electronically documenting transactions.

Goldsoft

Standard e-Invoice

A detailed transaction record between a supplier and buyer.

Goldsoft

Consolidated e-Invoice

The supplier consolidates all receipts (where e-Invoices are not required by buyers) within 7 calendar days after month end.

Goldsoft

Credit Note

To adjust the amount owed due to returns, discounts, incorrect amounts delivered, or other discrepancies.

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Debit Note

To adjust the originally agreed-upon total, for example, for additional customer services or incurred extra costs.

Overview of The e-Invoicing Process in Malaysia

There are two scenarios: where the customer requires an e-invoice and where the customer does not require an e-invoice.

E-invoice flowchart

Example of Validated e-Invoices

The following is an example of an Malaysia's LHDN validated e-invoice in the specified XML or JSON format. The required data fields include 36 mandatory and 19 optional fields, totaling 55 data fields, in compliance with the e-invoice guideline version 2.3, published on April 6, 2024. 

Example of validated e-invoice
Example of e-Invoice in PDF format
Example of consolidated e-Invoice in XML and JSON format required by IRBM

How to Prepare for e-Invoice Implementation?

e-Invoicing will become mandatory for all Malaysia's taxpayers regardless of sales threshold from January 2027. We would encourage taxpayers to conduct meetings with your key stakeholders and team members before making a decision on a solution that best fits your purpose.

1. Understanding Regulatory Requirements:

Familiarize yourself with the e-invoicing regulations and standards set forth by LHDN Malaysia, ensuring compliance with all legal obligations.

2. Assessment of Current Systems:

Evaluate your existing invoicing systems and processes to identify areas that may need adjustment or upgrade to accommodate e-invoicing requirements. Example able to generate and issue e-invoices via API in JSON/ XML formats.

3. Selection of e-Invoicing Solution:

Select an e-invoicing solution aligning with your needs, considering integration capabilities, scalability, and compliance features. Assess current system compatibility and potential enhancements or integration with other middleware/software.

4. Vendor Collaboration and Support

Collaborate closely with your chosen e-invoicing vendor to leverage their expertise and support throughout the implementation process, ensuring successful deployment and ongoing maintenance.

Goldsoft e-Invoicing Solutions

Goldsoft

Goldsoft e-Invoice Ready

ERP Solution

(Direct Integration of Goldsoft ERP with MyInvois System)

  • Ideal for retail and trading distribution companies.


  • e-Invoices are generated in Goldsoft's ERP system and sent directly to the LHDN MyInvois System without human intervention.


  • Clients able to track and monitor e-invoice submissions, validation, and statuses in real-time via e-invoice dashboard.


  • Seamlessly access financial data from various devices anytime, anywhere.



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Goldsoft

Goldsoft e-Invoice

Middleware Solution

(Integration of Client's system with MyInvois System)

  • Ideal for companies that require e-invoice API only.


  • Enable your company to send e-invoices, using your existing ERP/accounting software,


  • Goldsoft as a service provider to convert documents (FTP/ API/ Manual File Upload Optopns) to standard specifications and send it to LHDN.


  • Clients able to track and monitor e-invoice submissions, validation, and statuses in real-time via e-invoice dashboard.


  • Seamlessly access financial data from various devices anytime, anywhere.


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Why Choose Goldsoft for your e-Invoicing Needs?

Discover the benefits of Malaysia e-invoicing with Goldsoft solutions

Goldsoft

Integration to LHDN

Experience effortless integration between Goldsoft's e-invoicing solution and the Malaysia's LHDN MyInvois System, ensuring smooth data transmission and compliance with LHDN regulations.

Goldsoft

e-Invoice Efficiency

Enjoy streamlined invoice generation, data validation, and real-time tracking of e-invoice statuses, resulting in increased operational efficiency and reduced manual errors.

Goldsoft

Reliable Support and Assistance

Benefit from dedicated customer support and assistance from Goldsoft, ensuring a smooth implementation process and ongoing assistance for any inquiries or issues that may arise.

Goldsoft

Data Security and Integrity

Goldsoft e-Invoicing prioritizes the security of your financial data, employing industry-standard encryption, secure cloud infrastructure, and stringent access controls to safeguard sensitive information.

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We'll explore your system requirements and discuss the specifics needed for you to achieve e-invoice compliance.

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e-Invoice Malaysia FAQ- General Questions

  • What is e-invoice?

    e-invoice signifies the digital process of documenting each transaction electronically. With the comprehensive adoption of electronic invoicing, physical receipts will become unnecessary, and all transaction records will be securely stored in the LHDN database.

  • Is a PDF invoice considered an e-invoice?

    No. An e-invoice pertains to an invoice that is created, issued, and capable of generating documents that the LHDN system can automatically interpret in an electronic format.


    Documents meeting these criteria include XML and JSON formats.

    Documents that do not meet these criteria include PDF, DOC, JPG, etc.

  • Is e-invoice applicable only to domestic transactions in Malaysia?

    No. The issuance of e-Invoice is not limited to only transactions within Malaysia. It is also applicable for cross-border transactions.

  • Who is involved?

    According to the e-Invoicing guidelines set forth by LHDN (Lembaga Hasil Dalam Negeri), Malaysia, these three transaction types are currently considered primary within the invoicing scope.


    B2B (Business-to-Business) Transactions: B2B transactions involve the exchange of goods or services between two businesses. These transactions occur between manufacturers, wholesalers, retailers, or service providers. 


    B2C (Business-to-Consumer) Transactions：B2C transactions involve the sale of goods or services from a business directly to consumers. These transactions are commonly seen in retail environments, online shopping platforms, and service industries.


    B2G (Business-to-Government) Transactions: B2G transactions involve business entities providing goods or services to governmental organizations or agencies. 

e-Invoice Malaysia FAQ- Seller and Buyer Questions

  • What is the transmission mechanism to transmit e-Invoices?

    IRBM has provided two (2) e-Invoice transmission mechanisms:


    1. Through the MyInvois Portal provided by LHDN; and

    2. Application Programming Interface (API).

  • What type of activity/transaction where consolidated e-invoice is not allowed?

    1. Automotive
    2. Aviation
    3. Luxury goods and jewellery
    4. Construction
    5. Wholesalers and retailers of construction materials
    6. Licensed betting and gaming
    7. Payment to agents /dealers/distributors 

  • Can e-Invoices be cancelled after submitting to LHDN?

    Yes, e-Invoices can be canceled within 72 hours of issuance. To cancel an e-invoice. the supplier/customer must submit a cancellation/rejection request to buyer/seller within 72 hours via the MyInvois Portal.


    Any changes after 72 hours from time of validation would require the supplier to issue a new e-Invoice (i.e., debit note, credit note, refund note e-Invoice) to adjust the original e-Invoice issued.

  • How to enable business to appoint approvers (how many?) for reviewing and approving e-Invoices before submitting to LHDN MyInvois system?

    The Goldsoft e-Invoice Middleware System has a user-role setting that allows you to assign specific users to specific functions, such as creating, editing, approving, and submitting invoices.